Third Party Billing Coordinator

Join a strong community where all we do is care-for the children and families we serve every day, as well as for our dedicated team members. Our people are our best asset. We listen and we know what you're looking for:

  • You want benefits. We support you with a minimum 50% childcare discount, immediate access to benefits, innovative health programs, 401(k) company match, and much more.
  • You want balance. We offer flexible schedules that work for you, no nights or weekends, the ability to bring your children to work with you, and paid time off.
  • You want opportunity. We invest in your future with ongoing training, tuition reimbursement, credential assistance, and our unique Master Teacher Program.
  • You want recognition. We provide a positive, fun workplace where employees are appreciated.

The Third Party Billing Coordinator is responsible for the ongoing coordination of corporate partnership and backup care contract billing.  Ensure accurate and timely billing, invoicing, and allocations are applied in accordance with each contract. Leverage critical thinking skills to proactively identify gaps, process improvements, and effectively communicate solutions.


Essential Functions:

  • Trouble-shoot, research and assist in resolving complicated billing issues. Leverage findings to offer ideas and work through obstacles as they arise. 
  • Ability to work effectively using a variety of platforms (eg: Microsoft TEAMS, Microsoft Excel) to execute job duties.
  • Prepare Back Up Care invoices, ensure accuracy and submit by due dates as specified by contract.
  • Research and request additional information as needed for back up documentation on set up errors, clean up accounts and record any revenue adjustments to share with internal parties.
  • Proactively review LCW, billing, and invoicing to identify payments, revenue adjustments, discounts, or contract terminations. Effectively communicate activities with appropriate internal parties. 
  • Review 3rd party accounts for collectability, process rebilling, and provide recommendations on proposed write offs. 
  • Work with external Corporate Partnership/3rd Party Agency Representatives including Back Up Care on billing and eligibility issues. 
  • Address and research inquiries from corporate partner representatives, field management, and business to business department staff. 
  • Follow company/agency guidelines, policies, and procedures. Provide accurate records for Internal and External Audit requests.
  • Verify employment eligibility approval for corporate partnerships. Provide set up instructions to school management, set up applicable 3rd Party accounts within POS. May require manual correction of account/back billing; if applicable.
  • Prepare corporate partnership/agency invoices, ensure accuracy, and submit by due dates as specified by contract.


Minimum Job Qualifications:

  • High School Diploma Required. Associate or bachelor’s degree in accounting, Finance, or related field preferred.
  • Minimum 2 years’ experience in Accounting, Finance, Billing, Bookkeeping, or AR position.
  • Experience using POS Systems
  • Experience using Microsoft Excel


Other Skills and Abilities Qualifications:

  • Excellent customer service skills with both internal and external customers.
  • Capable of working with frequent interruptions and changing priorities.
  • Effective communication skills, written, verbal and interpersonal.
  • Proficient time management, organizational skills, and ability to meet established deadlines.

Learning Care Group is an equal opportunity employer and will not discriminate against an employee or applicant based on race, color, religion, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status or any other protected status under federal, state, or local law.